(In effect as of 23 March 2019)
We take your privacy very seriously. Because of this we want to provide you with explicit information on how we collect, gather, and identify information during your visit to our site. This information may be expanded or be updated as we change or develop our site. For this reason, we recommend that you review this policy from time-to-time to see if anything has changed.
By visiting this web site you are accepting and consenting to the practices described in this Privacy Notice.
General Data Protection Regulation (GDPR)
This policy documents how the Icknield Way Morris Men complies with the General Data Protection Regulation (GDPR) that came into force on 25th May 2018. Due to the new GDPR rules, we must check that you wish to continue receiving our newsletters and that you are happy for us to securely store your personal data submitted to us because you purchase something from our shop, asked for information or registered via our web site though the latter is currently not yet available to all visitors.
- Give you more clear and detailed information about your collective rights and responsibilities with respect to your privacy and personal information.
- Make it easier for you to control the information you provide us; our policy explains your choices about this.
- Provide more detail about the measures we have in place to keep your personal information secure.
What Information Do We Collect
We currently collect information on our users in four ways:
- By examination of the Log Files that all visitors involuntarily leave when they visit any web site but this cannot identify the individual concerned
- When a question is submitted via the Feedback Form;
- As a result of purchasing something from our shop
Why We Have Your Personal Data
We may have your contact information because we have been in touch in the past and you:
- Purchased something from our shop
- Sought our services and provided us with your email address by contacting us via our website.
- You are receiving our Newsletters
We retain basic contact information (names, email addresses or telephone numbers) for people and organisations that twe deal with. These include: people who contact us, organisers of events we dance at, suppliers, pubs and venues where we dance, and media organisations, contacts for other sides and Morris organisations.
The Children’s Online Privacy Protection Act (“COPPA”) protects the online privacy of children under 13 years of age and, as such, our web site is not directed towards them but it does offer some educational content. No personally identifiable information is collected from these visitors, therefore, unless voluntarily submitted in a request for information to enable us to respond to the user’s inquiry.
In accordance with our Child Protection policy, parents and guardians of all apprentices and members between the ages of eleven and sixteen will be requested to provide written agreement that their child may be part of Icknield Way Morris Men. This will also include consent to the side holding the basic contact data as described above, and an emergency contact number.
Basis for Keeping this Information
The legal basis for processing of your personal data, under the terms of the GDPR, is that this processing is ‘necessary for the purposes of the legitimate interests’ of Icknield Way Morris Men as controller of the data collected.
The justification for this is:
- The information held would be reasonably expected to be held by a small club and is used in a way which would be reasonably expected
- The information has been provided directly by people dealing with us, or has been obtained from the public domain
- Data are not shared with anyone
- No sensitive personal or medical data are held
- No personal financial information is held other than information on fees and payments, which are usually small amounts. Payments made via the shop are handled by PayPal or (rarely) by cheque/ cash payments; we do not keep electronic copies of your personal account details.
- We may disclose personal information if we have it in good-faith that doing so is required by a witness summons (subpoena) or other judicial or administrative order or otherwise required by law
How Do We Use Your Data
Your contact details, including your name, address, telephone number and email address are securely stored electronically and used to communicate with you primarily by email and, in rare circumstances, by telephone.
IIf you have been supplied products and services, the lawful basis for processing is contractual, and this data will have a retention period for as long as we continue to provide a service. If after we finish providing that service we decide to retain that personal data to assist you with repeat orders, a five-year retention period will now kick in; if the account is no longer used after that period and these data will be destroyed.
Your personal data will NOT be shared with any third parties including third parties outside of the EU.
Your personal data will NOT be subject to any automated decision making or profiling.
The information collected via other routes is primarily used to improve the content of the site and make your user experience more valuable.
When you submit sensitive information via the website, your information is protected both online and offline. We employ appropriate measures to protect your information against unauthorized access, disclosure, alteration or destruction. These may include, among others, encryption, physical access security and other appropriate technologies. We continually review and enhance our security systems, as necessary.
Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and for “https” at the beginning of the address of the Web page.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only those who need the information to perform a specific job (for example, supplying you with information or a product from the shop) are granted access to personally identifiable information. The computers/servers on which we store personally identifiable information are kept in a secure environment operated by the Internet Service Provider (ISP) 1&1 Ionos.
Our ISP, as well as our web site, employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. If such monitoring reveals evidence of possible abuse or criminal activity, appropriate remedial action is taken.
Although we make good efforts to maintain the security of such personal information, no method of transmission over the Internet or method of electronic storage can ever be 100% secure and we cannot guarantee that it will remain free from unauthorized access, use, disclosure, or alteration.
If we learn of a security breach involving your personal information, we may attempt to notify you electronically and/or may post a notice on our homepage so that you can take appropriate protective steps. By using our websites or providing personal information to us, you agree that we can communicate with you electronically regarding security, privacy, and administrative issues relating to your use of our web site.
- Your data will be stored for the purposes described above for a maximum of five years
- You have the right to access the personal data we hold about you and to verify the lawfulness of its processing
- You have the right to have any errors in the data we hold about you corrected
- You have the right to have the data we hold about you deleted
- You have the right to object to how we are processing your data and the legal basis for processing
- You have the right to complain to your Statutory Authority (the Information Commissioner’s Office in the UK) about our handling of your personal data
- Failure to provide us with the data we require may result in us being unable to provide you with the services we offer
We hope that you are happy to continue to remain with us but if you do not wish to hear from us anymore, please:
- Update your settings;
- Unsubscribe anytime on the link that has always been provided at the end of our Newsletters
- Contact us via the Feedback Form to request to be removed from our records.
For more information about the General Data Protection Regulation and your rights, please visit the Information Commissioner’s Office at https://ico.org.uk/ .
You can at any time change or withdraw your consent from the Cookie Declaration on our website.
Your consent applies to the following domain: www.icknieldwaymorrismen.org.uk
What are cookies ?
Cookies are small text files that are used to store small pieces of information. The cookies are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make the website more secure, provide a better user experience, and understand how the website performs and to analyse what works and where it needs improvement. They cannot be used to identify you personally.
You can manage these small files and learn more about them from All About Cookies.
The first-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure to provide you with a better and improved user experience and help speed up your future interactions with our website.
Types of cookie we use
Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account and add products to your basket and checkout securely:
|PHPSESSID||icknieldwaymorrismen.org.uk||Session||Randomly generated text allowing management of your logged in session; expires when you close your browser, or your browser session ends|
|wordpress_test_cookie||icknieldwaymorrismen.org.uk||Session||Used to check if the user's browser sppoerts cookies
|wordpress_(hash)||icknieldwaymorrismen.org.uk||Session||Stores your authentication details. Its use is limited to the admin console|
|wordpress_logged_in_(hash)||icknieldwaymorrismen.org.uk||Session||Indicates when you’re logged in, and who you are, for most interface use.|
|wp-settings-1||icknieldwaymorrismen.org.uk||1 year||Customizes your view of admin interface, and possibly also the main site interface.|
|wp-settings-time-1||icknieldwaymorrismen.org.uk||1 year||Customizes your view of admin interface and the main site interface.|
|ai1ec_calendar_url||All-in-One Event Calendar||Session||Used to display upcoming events.|
|wf_loginalerted_(hash)||Wordfence Security||Session||Notifies Wordfence admin when an administrator logs in from a new device or location. This is only set for administrators and helps site owners know whether there has been an admin login from a new device or location.|
|wfwaf-authcookie-(hash)||Wordfence Security||Session||Used by the Wordfence firewall to perform a capability check of the current user before WordPress has been loaded. This is only set for users that are able to log into WordPress.|
|wfCBLBypass||Wordfence Security||Session||Gives site owners a way to allow certain users from blocked countries.
|__cfduid_(hash)||addtoany.com||1 year||Used by the content network, Cloudflare, to identify trusted web traffic|
|gdpr[allowed_cookies]||icknieldwaymorrismen.org.uk||1 year||Records allowed cookies|
|gdpr[consent_types]||icknieldwaymorrismen.org.uk||1 year||Consent mangement|
|qos_token||.openstreetmap.org||1 hour||Set via Open Street Map as soon as the user interacts with any of the maps; needed to access map data.|
|NSC_#||sedoparking.com||Session||Used to distribute traffic to the website on several servers in order to optimise rresponse times|
|YSC||.youtube.com||Session||This cookie is set by the YouTube video service on pages with embedded YouTube video|
These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit etc. These data help us understand and analyse how well the website performs and where it needs improvement. This website uses Google Analytics to collect this information.
Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. We do not allow Google to use or share our analytics data.
|_ga||google-analytics.com||2 years||Registers a unique ID that is used to generate statistical data on how the visitor uses the website|
|_gat||google-analytics.com||Session||Used by Google Analytics to throttle request rates|
|_gid||google-analytics.com||Session||Registers a unique ID that is used to generate statistical data on how the visitor uses the website|
|_utma||google-analytics.com||2 years||Stores the amount of visits (for each visitor), the time of the first visit, the previous visit, and the current visit|
|_utmb and _utmc||google-analytics.com||Session||Used to check approximately how fast people leave: when a visit starts, and approximately ends|
|__utmz||google-analytics.com||6 months||Tracks how visitors came to our website|
|gadwp_wg_default_dimension||google-analytics.com||7 days||Uses a fraction of the data collected by Google Analytics cookies for use by system administrators.|
|gadwp_wg_default_metric||google-analytics.com||7 days||Uses a fraction of the data collected by Google Analytics cookies for use by system administrators.|
|gadwp_wg_default_swmetric||google-analytics.com||7 days||Uses a fraction of the data collected by Google Analytics cookies for use by system administrators.|
|NID||google-analytics.com||6 months||Cookie tracking set by Google to protect users against sites known to be intrusive|
|slimstat_tracking_code||sunwheelgrove.co.uk||Session||Works with Google analytics to determine – anonymously – which pages visitors like best.|
|PREF||.youtube.com||2 years||This cookie stores your preferences and other information, in particular preferred language, how many search results you wish to be shown on your page, and whether or not you wish to have Google’s SafeSearch filter turned on.|
|VISITOR_INFO1_LIVE||.youtube.com||8 months||A cookie that YouTube sets that measures your bandwidth to determine whether you get the new player interface or the old|
Cookies that allow you to interact with Facebook, Twitter, Email, etc to share what you have found on this site
|uvc||.addtoany.com||Session||Updates the counter for the website's social sharing features|
|_twitter_sess||twitter.com||Session||Twitter set a series of cookies on any page that includes a Twitter feed. Click here to learn more: https://support.twitter.com/articles/20170514|
|ct0||twitter.com||Twitter set a series of cookies on any page that includes a Twitter feed. Click here to learn more: https://support.twitter.com/articles/20170514|
|eu_cn||twitter.com||Twitter set a series of cookies on any page that includes a Twitter feed. Click here to learn more: https://support.twitter.com/articles/20170514|
|guest_id||twitter.com||2 years||This cookie collects data related to users visits to the website such as the number of visits, average time spent on the website and which pages have been loaded, with the purpose of personalising and improving the Twitter service. Click here to learn more: https://support.twitter.com/articles/20170514|
|personalization_id||twitter.com||2 years||This cookie allows users to share posts. Click here to learn more: https://support.twitter.com/articles/20170514|
|lang||cdn.syndication.twimg.com||Session||Remembers the user's selected language version of a website|
These are Third Party cookies used to gather information for marketing purposes.
|collect||google-analytics.com||Session||Used to send data to Google Analytics about the visitor';s device and behaviour. Tracks the visitor across devices and marketing channels|
|CONSENT||google-analytics.com||20 years||Google consent setting|
|IDE||google-analytics.com||1 year||Used by Google DoubleClick to analyse user actions after viewing or clicking one of the advertiser's ads. This helps them measure the conversion statistics of ads and to present targeted ads to the user.|
|i/jot/syndication||twitter.com||Session||Unknown at present|
|i/jot||twitter.com||Session||Unknown at present|
|impression.php/#||facebook.com||Session||Used by Facebook to register impressions on pages with the Facebook login button|
How to control and delete cookies
To find out more out more on how to manage and delete cookies, visit wikipedia.org; alternatively, you may wish to visit All About Cookies which contains comprehensive information on how to do this on a wide variety of browsers.
Please be aware that restricting cookies may impact on the functionality of our website.
Your Acceptance of These Terms
The foregoing policies are in effect as of the date at the top of this page. Icknield Way Morris Men reserve the right to change this policy statement at any time by posting the revised policy on this website. This statement and the policies outlined herein are not intended to and do not create any contractual or other legal rights in or on behalf of any party.
We welcome your questions and/or comments. Please send all queries using the Feedback Form or contact the Webmaster:
The Icknield Way Morris Men
Old Berrycroft Cottages
Tel: +44 (0)1793 710401
Mob: +44 (0)7762 372106